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Text File | 1994-02-01 | 17KB | 412 lines

Help Screen for Labels Menu: Overview: Each label contains this information: First name, Last Name Company name [if different from first/last name] Address 1 Address 2 City, State Zip code [Country, if foreign] Observσ tha⌠ iµ yo⌡ havσ lef⌠ botΦ thσ firs⌠ anΣ las⌠ namσ field≤ blanδ iε ì you≥á maiε recorΣ iε thσ patien⌠ file¼á thσ labe∞ wil∞ ski≡ linσá 2«á Iµ ì thσá compan∙á namσ i≤ thσ samσ a≤ thσ firs⌠ anΣ las⌠ namσ (bu⌠á separateΣ ì b∙á ß comma)¼á thσ prograφ wil∞ ignorσ compan∙ namσ also¼á Fo≥á example« ì Iµ yo⌡ havσ thi≤ record: First Name: John Last name: Doe Company Name: John Doe <=== must have 1 space between the two words Note that if you leave the company name blank but enter a first and last ì name, the program will CREATE a company name consisting of 'first ì name'+space+'last name'. The program will skip company name once it identifies that the company name ì is the same as the first plus the second name. Each label contains 35 characters at 10 CPI, even though the label may ì attempt to print out up to 42 characters. If your labels spill over beyond ì 35 characters, put your printer into the compressed mode (12 CPI). At 12 ì CPI, the printer can fit up to 42 characters onto the label. Note for addresses outside of the United States: The program can also manage foreign addresses. To see how to do this, go ì to Appendix 'E' in the tutorial: Procedures for Foreign records and labels....................Appendix E with special programming for addresses in: Canada, Australia, Israel and Great Britain! Similar Help is available to you in the Other Options Menu, option 1: 1) Update or add to the State file. ============== | OPTION 1: | ============== Optioε ▒ print≤ ou⌠ thσ labe∞ fo≥ thσ las⌠ recorΣ tha⌠ yo⌡ examineΣ witΦ ì thσá Ge⌠ option¼á Patien⌠ File«á Also¼á wheε yo⌡ arσ entereΣ record≤á int∩ ì thi≤ filσ witΦ thσ AdΣ option¼á optioε ▒ oε thi≤ men⌡ wil∞ prin⌠ ou⌠á thσ ìèlabe∞ fo≥ thσ las⌠ recorΣ added. ============== | OPTION 2: | ============== Optioεá ▓ generate≤ label≤ fo≥ al∞ record≤ iε thσ Patien⌠ file«á Oµá coursσ ì iµá yo⌡ havσ alread∙ gonσ t∩ thσ Maiε Prograφ Men⌡ anΣ selecteΣ ß categor∙ ì oµá interes⌠á tha⌠ select≤ ou⌠ somσ records¼á onl∙ thosσá record≤á iεá you≥ ì selecteΣá categor∙á wil∞á bσ printeΣ out«á Seσ thσá Hel≡á screen¼á Maiε ì Prograφ Menu¼á Optioε 8¼ fo≥ ß furthe≥ explanatioε oµ ho≈ yo⌡ caε "layer-ì inóá data«á Tha⌠ featurσ affect≤ whicΦ label≤ arσ printeΣá out¼á iµá yo⌡ ì elec⌠ t∩ "layeró o≥ segregatσ you≥ data« ============== | OPTION 3: | ============== Optioε │ work≤ witΦ optioε 4¼ bu⌠ i≤ independen⌠ oµ eithe≥ optioε ▒ o≥ 2« ì Iεá brief¼á optioεá │ wil∞ prin⌠ ou⌠ onl∙ thosσ label≤ froφá you≥á Patien⌠ ì filσá tha⌠á havσ beeε addeΣ sincσ wa≤ optioε │ wa≤ invokeΣ thσ las⌠á time« ì Iεá ß sense¼á optioε │ i≤ "postingó thosσ record≤ fo≥ whicΦ i⌠á generate≤ ì labels«á Then¼á wheε yo⌡ wisΦ t∩ prin⌠ morσ labels¼ optioε │ check≤ t∩ seσ ì whicΦ arσ "unpostedó anΣ theε print≤ ou⌠ onl∙ thosσ labels« Fo≥á example¼á let≤ sa∙ yo⌡ havσ 30░ record≤ iε you≥ Patien⌠á file«á Iµ ì yo⌡á selec⌠á optioε ▓ t∩ prin⌠ ou⌠ you≥ labels¼á yo⌡ wil∞ prin⌠á ou⌠á 30░ ì labels«á Iµá yo⌡ adΣ anothe≥ 3░ record≤ iε thσ nex⌠ tw∩ weeδ perioΣá anΣ ì attemp⌠á t∩ prin⌠ theφ ou⌠ agaiε usinτ optioε 2¼á thσ compute≥ wil∞á theε ì generatσ 33░ labels. Iµ insteaΣ oµ usinτ optioε ▓ thσ firs⌠ timσ t∩ prin⌠ ou⌠ thσ labels¼ yo⌡ ì haΣ useΣ optioε 3¼ yo⌡ woulΣ havσ generateΣ 30░ labels« Afte≥ addinτ 3░ ì morσ records¼ though¼ iµ yo⌡ haΣ selecteΣ optioε │ again¼ yo⌡ woulΣ havσ ì haΣá jus⌠á 3░á label≤á prin⌠ out--jus⌠ thosσ tha⌠ haΣá beeεá addeΣá t∩á thσ ì Patien⌠ filσ sincσ optioε │ wa≤ selecteΣ last« ============== | OPTION 4: | ============== Optioε ┤ reset≤ al∞ record≤ froφ ß "posteΣ ó t∩ aε "unpostedó state«á Thi≤ ì ha≤ thσ effec⌠ oµ reversinτ al∞ thosσ entrie≤ madσ b∙ optioε 3« Wheε yo⌡ invokσ optioε 4¼ yo⌡ wil∞ seσ thσ followinτ typσ oµ information: =========================================================== THIS WILL REVERT ALL RECORDS BACK TO THE UNPOSTED STATE. èTHE CURRENT STATUS OF THE RECORDS IN THIS FILE IS : TOTAL NUMBER OF RECORDS IN THE PERSON FILE : 11 records TOTAL NUMBER OF POSTED RECORDS : 1 record IF YOU WISH TO ABORT THIS RESETTING PROCESS, THEN ENTER A "R". ============================================================= Thi≤ screeε wil∞ sho≈ yo⌡ thσ tota∞ numbe≥ oµ unposteΣ record≤ iε thσ ì Patien⌠á filσ anΣ thosσ tha⌠ arσ posteΣ (alread∙ havσ haΣ ßá labe∞á printeΣ ì ou⌠ usinτ optioε 3)«á Also¼á a⌠ thσ enΣ oµ tha⌠ menu¼ yo⌡ havσ ß choicσ t∩ ì abor⌠ thσ RESETTIN╟ proces≤ b∙ enterinτ aε "R". ============== | OPTION 5: | ============== 8) Insert phone number into label [default =OFF] [now off] Thi≤á optioεá wil∞á inser⌠á thσ phonσ numbe≥ iε thσ linσá fo≥á thσá seconΣ ì address« ============== | OPTION 6: | ============== Activatσ 'Zip+4º featurσ iε zi≡ code« Iµ yo⌡ elec⌠ t∩ usσ thσ additiona∞ ì fou≥ digit≤ iε you≥ zi≡ codes¼ theε selec⌠ thi≤ featurσ [On]« Thi≤ wil∞ ì prin⌠ ou⌠ thσ additiona∞ fou≥ digit≤ iε thσ labels╗ otherwise¼ the∙ arσ ì omitted. ============== | OPTION 7: | ============== Send labels to printer or text file ['VIEW.TXT'] This option is useful when you wish to bring name and address information into ì a word processor, such as WORDSTAR[TM]. By selectively outputting these ì labels to an external text file, you can import 'VIEW.TXT' into your word ì processor, and then manipulate that address information inside your word ì processor document. When used with option 1: Iεá ß harΣ drivσ system¼á ever∙ timσ yo⌡ writσ onσ labe∞ t∩ VIEW.TXT¼ ìèthσá prograφá wil∞á accumulatσ thosσ label≤ unti∞á yo⌡á exi⌠á thσá program« ì Then¼á wheε yo⌡ re-ente≥ thσ program¼ thi≤ accumulatinτ proces≤ wil∞ star⌠ ì ove≥ again. Iεá ß flopp∙ baseΣ system¼á ever∙ timσ yo⌡ elec⌠ t∩ writσ onσ labe∞ t∩ thσ ì tex⌠á filσ VIEW.TXT¼á yo⌡ overwritσ thσ prio≥ labe∞ tha⌠ wa≤ sen⌠á t∩á tha⌠ ì file. When used with all other options: Whenever you invoke a label option other than number 1 and elect to send ì those labels to a text file, the program will automatically overwrite the ì prior VIEW.TXT. ============== | OPTION 8: | ============== Select size of Label: Observσ tha⌠ label≤ ▒ througΦ ┤ anΣ 1░ wil∞ prin⌠ ou⌠ 4▓ character≤ ì across¼ whilσ label≤ ╡ througΦ ╣ arσ restricteΣ t∩ 3╡ character≤ pe≥ label. Labe∞ 1▒ i≤ thσ samσ a≤ labe∞ 1¼ excep⌠ tha⌠ thσ Compan∙ linσ i≤ reverseΣ ì witΦ Address1¼ thσ firs⌠ linσ oµ thσ addres≤ label« Thσ inten⌠ oµ thi≤ ì labe∞ i≤ t∩ providσ yo⌡ ß wa∙ t∩ placσ ß titlσ abovσ thσ compan∙ line« Iµ ì yo⌡ placσ thσ titlσ iε Address▒ anΣ theε placσ thσ entirσ addres≤ iε ì Address2¼ theε thi≤ labe∞ wil∞ prin⌠ correctly« Notσ tha⌠ iµ yo⌡ usσ thi≤ ì label¼ yo⌡ havσ t∩ se⌠ u≡ AL╠ record≤ iε thσ systeφ witΦ thi≤ convention║ ì titlσ goe≤ int∩ Address1¼ whilσ thσ addres≤ tha⌠ woulΣ havσ occupieΣ ì Address▒ anΣ Address▓ no≈ goe≤ int∩ Address2. Froφ thi≤ optioε yo⌡ caε makσ ß selectioε oµ labe∞ size«á Currently¼ thesσ ì fourteeε arσ supported: [Label 1] [Standard, 3 1/2" by 15/16", 1 across ] [ Metric equivalent: 89 X 24mm ] [Label 2] [Rolodex[TM], 4" by 2 1/8", 1 across ] [ Metric equivalent: 102 X 54mm ] [Label 3] [Rolodex[TM], 5" by 3", 1 across ] [ Metric equivalent: 127 X 75mm ] [Label 4] [Label, 4" by 1 7/16", 1 across ] [ Metric equivalent: 102 X 37mm ] [Label 5] [Standard, 3 1/2" by 15/16", 2 across ] [Label 6] [Standard, 3 1/2" by 15/16", 3 across ] [Label 7] [Standard, 3 1/2" by 15/16", 4 across ] [Label 8] [Cheshire, 3 2/10 by 11/12", 3 across ]è [Label 9] [Cheshire, 3 2/10 by 11/12", 4 across ] [Label 10] [Envelope, 3 1/2" by 1 1/8", 1 across ] Similar to Label 1, but with a 6th line added to accommodate Title, if any. [Label 11] [Standard, 3 1/2" by 15/16", 1 across ] [same as Label1, Company/Add1 reversed] [Label 12] [LABEL12 = Rediform [TM] Continuous Index Cards, 4" by 7"] Stock number: 6731 Oriented to print out in a postcard format. [Label 13] [LABEL13 = 4" by 3", 1 across [Label 14] [Standard, 3 1/2" by 1 1/8", 1 across ] Similar to Label 1, but with a 6th line added and with phone number on line 6 [Label 15] [LABEL15 = Rediform [TM] Continuous Index Cards, 4" by 7"] Stock number: 6731 Similar to Label 12, but with a different orientation. Printing is flushed left, with Comment one, Comment two, and Referred by. [Label 16] [Standard, 3 1/2" by 15/16", 1 across ] [ Metric equivalent: 89 X 24mm ] Similar to Label 1, but printed only with first and last name, company name, if entered, and phone number. [Label 17] [Cheshire, 3 2/10 by 11/12", 4 across ] Similar to Label 1, but printed only with first and last name, company name, if entered, and phone number. The envelope option will assign a left margin of 35 characters, while ì prompting you for the number of lines you want the printer to feed before ì and after the label. Note on Laser Printer Labels: If you wish to use a laser printer for labels, then the following ì 'automatic sheet fed' labels have been field tested with this program: Brand: Mfg. No: Sheets: Labels per sheet: Avery [TM] 5161, 1" by 4" 100 sheets 20 When you use these labels, observe that the manufacturer identifies these ì as 1" by 4". In order, however, for this program to address these labels, ì you must select Label 5: [Label 5] [Standard, 3 1/2" by 15/16", 2 across ] The difference in these measurements is attributable to Avery [TM] counting ì the space between the labels as part of their label surface. Make sure, ì also, that you set the laser printer for 60 lines per page, not 66. ============== | OPTION 9: | ============== è 9) 3rd-Class Bulk Mail Sort Thi≤á optioε ha≤ it≤ owε Hel≡ screeε anΣ wil∞ perforφ ß thirΣ clas≤ ì bulδ mai∞ sor⌠ froφ you≥ database«á Additionally¼ yo⌡ caε appl∙ ì selectioε criteriß agains⌠ you≥ filσ oµ patient≤ fo≥ thi≤ sort. ============== | OPTION A: | ============== A) Set Left Margin for Labels With this selection, you can indicate the leftmost margin for your labels. ============== | OPTION B: | ============== "B) Create return address labels" This option will print an unlimited number of copies of one label and is ì intended for your use as a return address label. It presumes that you have ì entered a record for yourself in the Patient file and that you have just ì left that record in the Patient Get screen. Note: Regardless of the label selection you make on selection "8) Size of ì Label", this option will print only ONE across. ============== | OPTION C: | ============== C) Drop the company By default, all company names are included whenever you print labels or ì output data to a merge file. If you elect to drop the company name or ì first/last name, then the labels will print out accordingly. ============== | OPTION D: | ============== D) Select Printer Port From this menu, you define on which of these printer ports are outputted ì the labels: è LPT1 LPT2 LPT3 COM1 COM2 Whatever printer port you select, this selection is independent of the ì printer used in the reports menu. ============== | OPTION E: | ============== "E) Assign text name" At this option you enter the name of the text file that this program ì assigns when option 7 is toggled: "[send to Text file]" Observσ tha⌠ yo⌡ assigε aε extension¼ iµ any« Iµ yo⌡ wan⌠ t∩ senΣ t∩ ì VIEW.TXT¼ theε yo⌡ woulΣ enter║ VIEW.TXT ============== | OPTION F: | ============== "F) Insert Title" Thi≤ featurσ wil∞ inser⌠ thσ Titlσ yo⌡ havσ entereΣ int∩ thσ Patien⌠á File¼ ì iµ any¼ int∩ label≤ 2¼ 3¼ 4¼ 10¼ o≥ 13¼ oncσ s∩ selected. ============== | OPTION G: | ============== G) OCR Print style: WitΦ thi≤ selection¼ optioε ╟ wil∞ imprin⌠ aε 'OCRº readablσ typefacσ int∩ ì thσ printinτ oµ labels« Seσ Publicatioε 2╕ [TM]¼ 'Posta∞ Addressinτ ì Standardsº (May¼ 1990⌐ anΣ Publicatioε 4╣ [TM]¼ 'Third-Clas≤ Mai∞ ì Preparation'¼ (Jul∙ 1991)¼ Chapte≥ 6║ Addressinτ fo≥ thσ "Computereye." Thi≤ OC╥ readabilit∙ i≤ no⌠ t∩ bσ confuseΣ witΦ mailing≤ claimeΣ a⌠ thσ ì automation-baseΣ rates« An∙ sucΦ mai∞ mus⌠ bσ processeΣ througΦ ß 'CASSº ì (Codinτ Accurac∙ Suppor⌠ System⌐ certifieΣ vendo≥ oµ addressees« Seσ DM═ ì issuσ 4▓ [TM]¼ 3-15-92¼ sectioε 531. Al∞ referenceΣ USP╙ publication≤ arσ trademark≤ oµ thσ UniteΣ State≤ Posta∞ ì Service. ============== | OPTION I: | ============== I) Insert Category: [now Off] This selection will insert the Category number into all labels.